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FWC Membership Bye-Laws   (Amended version)


1.General These are the provisions that concern membership of the Frome Writers’ Collective.

2.Definitions The terms “FWC”, “Collective”, “us” or “we” refer to the Frome Writers’ Collective.

3.Categories of membership: Trustee, Full, Patron, Honorary & Associate.

•Trustee: Trustees are elected under the constitution and pay the full membership fee

•Full: Full members pay the current membership fee

•Patron: Patron members help the collective to pursue its aims through providing advice and support and in return are classified as full members and their membership is free

•Honorary: Honorary members help the collective through practical support (e.g. Bootcamps, Book Launches etc), and by publicly declaring their support of its aims and in return are classified as members, they pay no membership fee but have no access to the Collective’s benefits except by invitation e.g. to events

•Associate: Associate members do not want full membership but would like to network with the Collective because for example they work in a related field.  They pay no membership fee.  They benefit members through providing advice and contacts and vice versa.  They have no access to the Collective’s benefits except its network of members.

4.Fees Full membership fee from 1 July 2017 is £15 and there are no concessions.  Members joining after 31 December are entitled to a reduced fee for the part-year, pro-rata to the number of months of membership. The annual fee may be amended by decision of the Trustees.

5.Applying for Membership All membership is managed by the Membership Secretary, who will keep a register of names and addresses of the members which is available to any member upon request.  To become a member simply fill out the membership form and send to the collective c/o the Membership Secretary with a cheque for the relevant fee.  Membership to those under 18 years of age and to those not local to the Frome area is at the discretion of the trustees. Applications from people living in the wider area are welcomed, provided that they have the intention to participate and are prepared to travel to meetings and events. Membership is not transferable to anyone else.

6.Refusal of Membership The trustees may only refuse an application for membership if, acting reasonably and properly, they consider it to be in the best interests of the FWC to refuse the application.  The trustees must inform the applicant in writing of the reasons for the refusal within twenty-one days of the decision.  The trustees must consider any written representations the applicant may make about the decision.  The trustees’ decision following any written representations must be notified to the applicant in writing but shall be final.

7.Termination of Membership  Membership is terminated if the member dies or, if it is an organisation, ceases to exist; the member resigns by written notice to the FWC unless, after the resignation, there would be fewer than two members; any sum due from the member to the FWC is not paid in full within six months of it falling due; the member is removed from membership by a resolution of the trustees that it is in the best interests of the FWC that his or her membership is terminated.  

A resolution to remove a member from membership may only be passed if the member has been given at least twenty-one days’ notice in writing of the meeting of the trustees at which the resolution will be proposed and the reasons why it is to be proposed, and the member (or, at the option of the member, the member’s representative, who should be a member of the FWC), has been allowed to make representations at the meeting.

Reasons for the termination of membership may include, but are not limited to: plagiarism; disrespectful or threatening conduct towards another member, or conduct that may bring FWC into disrepute; the commission of an illegal act; or the use of the name of the FWC inappropriately and without permission of the trustees.

8.Proceedings of Trustees The Collective is managed by a core group of trustees, officers, and co-opted members.  The trustees may regulate their proceedings as they think fit, subject to the provisions of the Articles and these Byelaws.  The maximum number of trustees is twenty.

The trustees may delegate any of their powers or functions to a committee of two or more trustees, but the terms of any such delegation must be recorded in the minutes.  The trustees may impose conditions when delegating, including that the relevant powers are to be exercised exclusively by the committee to whom they delegate; the trustees may alter or revoke a delegation.  No expenditure may be incurred on behalf of the FWC except in accordance with a budget previously agreed with the trustees, either as an individual item or as part of a larger budget, e.g. for an event; all payments must be signed or authorised by two trustees.  All acts and proceedings of any committees must be fully and promptly reported to the trustees.  A written record of all decisions taken by the trustees will be kept for at least ten years from the date of the decision.

9.Benefits and Contribution The benefits of membership of the FWC are access to the FWC website and its network of members, access to the Silver Crow book brand, discounts negotiated from time to time with partner organisations, and priority booking for and reduced or free admission to FWC events.

The FWC’s aims are to support local writers by:

•Providing a network and information service

•Running a quality-assured book brand for local self-publishing authors

•Promoting members’ publications

•Liaising with other local organisations to organise literary activities and events

As a collective, we provide a forum where writers and others in the book publishing process can help each other to write and to publish.  Therefore every member should contribute an amount of time or information to help the collective in every year they are a member.  This contribution does not need to be large.  Contribution is at the heart of the collective.  If a member does not contribute the trustees may decide not to renew his or her membership when it comes up for renewal.  Extenuating circumstances such as illness will, however, be taken into account.

10.Conduct Members are encouraged to get in touch with each other.  In doing this, all members should treat each other and each other’s work with the respect they would in turn like to receive.  Members should report any unwelcome, abusive, obscene, threatening or defamatory language or behaviour to the Membership Secretary, who will bring the matter to the attention of the Trustees.  Harassment, defamation and plagiarism will be dealt with severely.

11.Reputation The Collective is reliant on its good reputation to help its members establish positive contacts within the publishing industry and to maintain positive relationships with other individuals and organisations.  It is therefore essential that all advice and support provided by members to each other is very carefully considered, appropriate and justified.

12.Use of FWC’s Name Members should not use the name of the Frome Writer’s Collective to market or publicise themselves or their work without the express and written permission of the trustees. Members are welcome to state that they hold membership of FWC, but they should not claim that their work is endorsed by FWC, other than work accepted by Silver Crow.  Members must make clear in contacts with other organisations and individuals whether they are speaking as an individual or on behalf of FWC.  Any matter that reflects on FWC concerning our activities or related creative work should be approved first by the trustees.

13.Intellectual Property The rights of authors, photographers and illustrators as owners of their own work must be strictly observed.  No member may reproduce another’s words, ideas or images without permission of the originator.

14.If a dispute arises between members and it cannot be resolved by agreement, to protect the Collective and the rest of its members against any undeserved and negative publicity, all parties must first in good faith attempt to settle the dispute by mediation before resorting to litigation.

15.All other provisions relevant to the operation of the Collective can be found in the Frome Writers Collective Articles.  A copy of the Articles is available to any member on request.